Form Center

Request for 911 Records

2. NOTICE:
   Cowlitz 911 audio recordings of radio and telephone traffic are maintained for a period of one year. CAD records are kept for four years. Requests from private attorneys, agencies, for-profit business or private citizens can be made using the online form below or the request can be made in writing on business letterhead stationery. All requests must define the records being sought with reasonable specificity. Any requests that are too generalized will be returned to the requesting individual for further clarification. When your 911 audio request has been completed, a representative from Cowlitz 911 will contact you. Unless you make other arrangements, all recorded CDs must be picked up within 14 days of notification or they will be discarded. There is no fee for duplication of 911 audio.

   Cowlitz 911 audio recordings of radio and telephone traffic are maintained for a period of one year. CAD records are kept for four years. Requests from private attorneys, agencies, for-profit business or private citizens can be made using the online form below or the request can be made in writing on business letterhead stationery. All requests must define the records being sought with reasonable specificity. Any requests that are too generalized will be returned to the requesting individual for further clarification. When your 911 audio request has been completed, a representative from Cowlitz 911 will contact you. Unless you make other arrangements, all recorded CDs must be picked up within 14 days of notification or they will be discarded. There is no fee for duplication of 911 audio.
3. COVID-19 PUBLIC RECORDS UPDATE
   INSLEE PROCLAMATION

   DUE TO COVID-19 GOVERNOR INSLEE HAS TEMPORARILY SUSPENDED IN PERSON CONTACT TO RETRIEVE YOUR PUBLIC RECORDS REQUESTS. PLEASE FOLLOW THE LINK ATTACHED FOR MORE DETAILS.
5. DISCLAIMER:
   The audio recording you are requesting may contain matters involving individual rights to privacy, sensitive law enforcement matters, and/or vital governmental interests. By clicking on the "SUBMIT" button you are accepting responsibility for complying with all legal requirements concerning the use or disclosure of any information contained on the recorded media provided to you.

   The audio recording you are requesting may contain matters involving individual rights to privacy, sensitive law enforcement matters, and/or vital governmental interests. By clicking on the "SUBMIT" button you are accepting responsibility for complying with all legal requirements concerning the use or disclosure of any information contained on the recorded media provided to you.
7. YOUR CONTACT INFORMATION:
9. First Name*
10. Last Name*
12. Mailing Address*
13. Daytime Phone*
    Include area code
14. Phone Extension
16. City*
17. State*
18. Zip*
20. Agency / Office / Department Affiliation
    If applicable, please indicate which agency, office or department you are affiliated with.
21. Email Address*
    Please provide an email address where we can contact you with questions or notify that your request has been completed.
23. REQUEST DETAILS
    Please be as specific as possible. Incorrect or insufficient information may delay completion of this request.

    Please be as specific as possible. Incorrect or insufficient information may delay completion of this request.
25. Type of Audio Requested*

    (Check all that apply)

    1. Telephone Audio
    2. Radio Traffic
    3. CAD Report
26. Preferred Recording Media*
    -- Select One --.wav file sent via Email.wav file on CD

    We are able to provide audio recordings on compact disc (CD), which you will need to pick up and sign for in person. Or, if the audio file is small enough, we can send a .wav file to the email address you provide. Please keep in mind that .wav files are often too large to send via Email. If that is the case for your request, a CD will be made.
27. Case Number*
    The identification number assigned to the complaint. This number can be obtained by contacting the jurisdictional police or fire agency investigating the incident.
29. Incident Date*
    Incident Date
    The actual date the indicent occurred.
30. Incident Beginning and Ending Time
    Incident Beginning and Ending Time Start Time

    —

    Incident Beginning and Ending Time End Time
    If you do not know the exact time of the incident, please list the estimated beginning and ending time you believe the indicent occurred.
32. Location of Event/Incident*
    This section is for the location, preferrably an address, where the incident occurred
33. Date Needed
    Date Needed
    What date do you need the recording?
34. Trial Date
    Trial Date
    If applicable
36. Type of Event (Incident/Crime)*
37. 911 Caller(s) Name(s)
39. Name(s) of Involved Person(s)
41. Any Other Pertient Information
45. Request completed by: ______________________________________________ Date: ________________
47. Audio CD Received by: ______________________________________________ Date: ________________
Leave This Blank:


49. 1. Receive an email copy of this form.
50. Email address

    This field is not part of the form submission.

51. Submit Submit and Print

* indicates a required field