Public Records

Cowlitz County Public Disclosure Process (Public Records)

Cowlitz County responds to requests for access to public records in accordance with the Public Records Act.  Information about public records can be found out at RCW 42.56 and WAC 44-14.  View the Cowlitz County public records policies and procedures.

Cowlitz County is committed to providing the fullest assistance possible to ensure access to records containing information about the conduct of Cowlitz County government, while also being mindful of privacy rights defined in state law.

In the interest of transparency and responsibility to all residents, taxpayers and other constituents, Cowlitz County aims to make the process of obtaining public records as easy as possible. Many public records are readily available on Cowlitz County's website using the search function.

Alternatively, you can submit a public records request through the Public Records Request Portal. When making your request please be as specific as possible so we can conduct a thorough and accurate search.


Requests of records should be submitted through the Public Records Request Portal, an online public portal. Through the portal, customers have the ability to create an account, submit requests, review FAQ's, download records, monitor the status of their current/previously submitted requests(s), and communicate with county public records representatives. 

COURT RECORDS ARE NOT AVAILABLE ON THE PORTAL.  Pursuant to WAC 44-14-01001, Court records are not subject to this Act. Access to these records is governed by court rules and common law. Most of these court records are open to the public and easily accessible through the Clerk's Office. To request court records, please contact the Clerk's Office at 360-577-3016. Reasonable charges may apply.

CLICK HERE TO SUBMIT A PUBLIC RECORDS REQUEST THROUGH THE PORTAL.   The Sheriff's Office fulfills record requests for their office, the Longview Police Department, and the Drug Task Force. Select "Submit Request to the Sheriff's Office" to request such records.  All other law enforcement agencies will need to be contacted directly in order to obtain records from their agency.  

To submit a request in writing complete the Request for Public Records form and send the form to the Public Records Coordinator where the record was created and maintained. 

Request for Public Records Form

Public Records Coordinators

Within five business days of receipt of the request the county will either: (1) provide the record(s); OR (2) acknowledge the request and provide a reasonable time estimate for the response; OR (3) deny the request. The County will charge a fee of $0.15 per copy plus the cost of mailing. Payment may be required before copying or mailing.